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5.3 How to Create InDesign Paragraph Styles

In this lesson, you will learn what a paragraph style is in InDesign. You’ll learn how to create a paragraph style and how to apply and update it using the Paragraph panel in InDesign.

5.3 How to Create InDesign Paragraph Styles

Hey there, this video is about working with paragraph styles. Paragraph style means you can connect a couple of bits of text together in terms of its style, its font, its color. And the cool thing about it is later on, you can go once you've made this connection. Especially good for a longer document, you've got headings all through it, you can go through it, actually let's just change the font. You'll see that all the connected paragraph style headings all go and update. Great for body copy, perfect for long documents. Let's work out how to make a paragraph style now. All right, to get started with our paragraph style, let's create our little heading over here. So we're gonna grab the Type tool, draw a nice big box cuz it's gonna be a big heading and we're gonna type in so much to do dot dot dot. Okay, and let's highlight it all. And let's go over here and pick a font. Now we're gonna use the font that we downloaded earlier on for the cover. Can't remember what it was called D dot. That's it, D dot. And I'm gonna use the D dot bold. I'm gonna make it be the green. Okay, nothing new here, a little tip is you can go through and pick these, drop down. You can type them in, what I tend to do is, say it starts at 12. If I want to go up In lots of measurements, I hold down the Shift key and click the up arrow. Instead of going up one, I hold the Shift key down and it goes up in tens. Because that's where I wanna go, somewhere about that. I wanna play around with the line spacing as well, okay, or called leading in InDesign. And I'm happy enough with that. Hey, black arrow, move it around. I'm gonna shrink this bottom bit up a little bit. That's kind of what I wanna do. So the cool thing about this is that I want to use it again and again, and again. Let's say that I'm working with this client Visit New Zealand loads. I don't want to have to like type that out and type it in. Put the colors in, so I get to use a style. So to make a style, all you gotta do is highlight your text. So go to your Type Tool and drag a box around it. You might have just noticed what I did there. I never go to the Type tool cuz I'm lazy and InDesign's helpful. Okay, so the black area, if you double-click it, you end up as the Type tool. Okay, you go to black arrow. You can see it change over here with a t. Double-click it and I can just keep clicking. [LAUGH] It's like one two gets the word. One, two, three gets the line. One, two, three, four gets the whole paragraph, gets everything. So watch this, one, two, three, four, five, one, two, three, four, five. Is that helpful Dan? I don't know, I do it, so maybe it is. So, either way, how you do it, have this whole thing selected, every last little bit of it. And let's go to Window > Styles > Paragraph Styles. This little panel appears. So I'm going to drag the top little dark strip of it to move it around. I'm gonna put mine there, cool. You're given a basic paragraph to start with. What I'd like to do is create my own one. So we're going to create new style. It's this turned up page, the second icon from the right. Click on that and we've given this one called Paragraph style 1. Double click it, okay? It opens it up and tells you a few things. It tells you that it is bold, D dot is the font color. You can see lots of things. It's the VINZ green, all cool stuff. And I was just gonna save it so we can reuse it. There's a couple of little things though, so what you wanna just double check is that it's not based on anything. So, especially when you're new, make sure it's always based on no paragraph style. That can catch it out later on when you're new, once you get more advanced, you can start stacking styles on top of each other, but I find, for new people, it's just too hard. So we're gonna give it a name, I'm gonna call it VINZ Heading. Always give it the client name at the beginning as well, because I end up with loads of different heading styles and I need to know which one they are. Cuz they can actually jump from one document to the other if you copy and paste the text. So that makes it nice and clear what client it's for, and that's it. Let's click OK, give it a name. Make sure it's not based on anything, click OK. What do we do now? Is we go back to my black arrow, click off on the background to deselect. Come down here. Okay, so I'm on my last page, page four. You can kinda tell down here I'm on page four. You could go to your pages panel, double-click four so you know you're in the right spot. I'm gonna turn the preview mode off. So remember W key and what I want to do, Type tool, draw a random box, and type in so, so little time, dot, dot, dot. I'm totally abusing the, [LAUGH] I don't think there needs to be a dot, dot, dot. Anyway, you get the idea. You can capitalize it. So we've got our text and we don't want to have to go through our Properties panel and do all these things. Imagine if we just clicked this button. [SOUND] Gasp, horror. So that is the power of a paragraph style, do it once, highlight it, make it, then you get to reuse it. Gets even better, right? So I'm gonna click off so we've got nothing is selected, nothing at all. And let's say that up here, we're like, actually I like it but I want it to be the red, nuclear red color that we've got. So with nothing selected, just double click VNZ, okay? And go into Basic character formats, that's where most of the business is done. They're actually quite powerful, there's lots in here. You can see I can change the font, and the boldness, and the size. Actually, what I want is the character color down the bottom here. And you can see I wanna change it from VNZ Green to Red. Then click OK. And the good thing about it is that changes and that changes. And that's really handy when it's not so much of a big deal when we're dealing with just a four page brochure but you can imagine a longer document is super helpful. So let's do one more together, if you like, and kind of get it. Let's do it again with the body copying. So I'm going to select all the body copy, you can grab the long way Type tool, click in there once. Go to Edit > Select All, where is it, Select All, and that grabs all of the text. Or the weird Dan way, black arrow, keep clicking until you grab it all, okay? With it all selected, let's pick our body copy font, remember we downloaded, it was called Rebotto, that was it. So I'm gonna delete that and just type in rebotto. And I'm gonna start with, I'm gonna use rebotto regular, medium. I'll use medium. Okay in terms of font size for a body copy 12 point is the default for things like Word and InDesign but it's quite big. If you pick up any magazine, if you go to the magazine shop and you check all the body copy text. It's more likely to be ten, okay? That's a real common body copy size. 9.5 is common as well, 11, 12 gets quite big. If I was you, if you like 12 on the screen, print it off physically so you can see. You'll be like ooh, that's a bit big or, it might be perfect. We're gonna run with 12-point because we're gonna say that it's the client's default font size. And we've got lots of kind of space to work with. So let's go 12-point and what I'd like to do now is, it's all perfect, so Roboto 12 point, love it and let's make our paragraph style. So it's all selected, add this little turned up page here. It's called Paragraph Style 1, double-click it. Now, what are we gonna check? Make sure it's not based on anything. So, no paragraph style. Give it a name, VNZ Body Copy, click OK. And hopefully now, it's ready to go. Okay, so I can click off, black arrow, click in the background, come down here. I've got some more text to bring in, so I'm gonna make this a little smaller so it has a bit of room. Now we're gonna bring in our files and nothing selected Import File, go to Text 2 Back. Click Open, drag out a box. Woah, it's remembered my last heading [LAUGH] that's okay. We need to select all the text, so select it all and go to V, T and Z body copy. I didn't select it all, keep selecting until you go VTNZ, VNZ body copy. I'll leave the problems I have in there just so that you're like, just in case you do it, we can fix it together. Cool? And again, remember, our perk is that, let's say later on we want to adjust say the spacing in between it. We can have nothing selected, go into Body copy and then go into Basic character formats and increase the leading. What you might do is just move this over, turn on preview, so that you can kinda see it. And watch this, I can start increasing the leading. I want mine to be, Yeah, it's what I want. And I don't like the medium, I like regular, just a little bit lighter. And can I deal with the font size that is? Yes, it's fine. Okay, let's click OK. All right, so paragraph styles you'll notice that it's adjusted, this one, but it's also adjusted this page. Okay, so control a nice big, long document. And one thing I might do is, though this overset, I'm gonna leave it for the moment cuz I wanna show you when this document gets exported InDesign's clever and warns you. But what you probably might want to do now is kind of start raising this up so that there's enough room for all of this to go in. Okay fits in there, I'm gonna leave it cuz I want to show you what happens if you forget or miss it. All right, that is it for this video for paragraphs styles. Let's get into the next video where we learn some tips and tricks and clean up our design a little bit. See you in a sec.

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