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6.1 Exporting Your Documents

In this lesson, you’ll learn how to export your document from Adobe InDesign. We’ll look at how to send your InDesign files to a printer or export your Adobe InDesign files in PDF format for the web or social media.

6.1 Exporting Your Documents

Hi there, this video is all about exporting our document, we finished it, we love it, now we're gonna get it out for two methods. We're gonna send it out as a jpeg, and I'll show you how to make these jpegs or just kinda like separate nice little jpegs, and then I'll show you how to get really as a pdf. Okay, this pdf is really for the printer, it's easy to make, it's got crop max in the corners, it's ready to go, we've done spreads, it's a nice and easy to do, so let's jump in now and workout how. All right, so the first thing we would do when we're exporting is exporting a simple Jpeg. Okay so let's say we just wanna send this over to somebody via email as a JPEG, or maybe you're designing, not a broad show but you're designing like an advert, or something, a banner for your website or social media, okay you need a jpeg. So let's go file, let's go to export, where is he, can't find him, there he is, [LAUGH] File Export and down the bottom here, it's probably going to default, Both to PDF, okay? So there will be PDF print, okay, so click it and find JPEG. Give it a name along the top here and I'll click save, and now our options are kinda traditional with the top here, do you want all the pages or just a specific page? Pages or spreads, okay pages means its gonna export page one, two, three, four, separately, you'll ended with four Jpegs, spreads is gonna combine the inside spread for you. And we'll leave spreads on for the moment, in terms of the quality, you can mess around with maximum, high, medium, it will basically determine the quality of it of course, but also the file size. So, if you have it at maximum and the file size is way too big for what you need it for, you may have to may experiment with high and medium until you find something that's right for you. Resolution, don't worry about format method, way too hard core, and resolution you can worry about this. Okay remember we talked about that is just good enough for screen, but if you wanted to go to print, it needs to be really up at 300, 144 is a nice little medium ground, I'm gonna email it to somebody, it's gonna be too big in terms of file size but it's gonna look quite good, and in terms of color. The space, cuz it's going via email, it's just going to go like digital means we're gonna use RGB for sending this to our printer, I'd go 300 and I'd go CMYK, but if I was sending this to a printer, I'd actually probably not use a JPEG. We'll use the PDF, which will do in the next section. Okay, so I'm gonna go back to my 150-ish Jpg, don't worry about any of this at the moment, it's pretty hardcore, you can dive into it if you need to. But for the moment, let's click Export, and hopefully on my desktop, let's go check it. So on my desktop, I've got that file we created called InDesign tutorial, and there is my Jpegs, so I've got one, two and three, it's kind of made it weird, in terms of the names, I called it V1, and so the first page, here it is, here, perfect. My second page is called V12, V13, you kinda get the idea, right? And so page 1, page 2, okay, which is the spread, cuz remember we switched it to spreads, and then there's this last page here. I might go through now, and just call this one Page 1, just to make it a little bit clearer, if I was sending it to someone, Page 2-3, and this one's going to be P3. All right, three JPEGs, the file sizes are not too big, if you needed them to be smaller, mess around with the quality and the resolution, and that's how you get JPEGs. Let's look at doing a PDF next, okay so it's time to send this to a printer, you've got a quote from him or her, and she said it's going to be 10,000 of these things printed and they've given you a price, great, send us the artwork. Okay, so we go to File, we go to Export, and we switch it from jpg to pdf, pdf will give you way better quality in terms of its finish than a jpg, okay retains all lovely vector goodness, Pdf's are great. Cool, now leave the same name and hit Save, and in here, this is drop down at the top, okay? The best one to go for, I'm not gonna run through all the options here, if I go to High Quality Print, okay? That's gonna really for the printer, cuz only a couple of other things will change, there's a lot of settings in here, don't get too daunted. Just stick at a High Quality Print, hit Export, and you will be fine, there's a couple of little things I wanna show you, the other option you might use in here is smallest file size. It's gonna give you a pdf which is perfectly emailable, it might be what you want for people to download from your website, but it's gonna keep the file size nice and small. And basically it starts messing around with the resolution, and makes a really small file size, not perfect for print, but perfect for emailing and downloading from a website. I want high quality print, that's what I want, and you'll leave all of these, the only thing I might do is under marks and bleeds when I've talked to the printer, we wanted that we've added bleed to the edges so what we're gonna say is, I want to turn on you don't want bleed marks. That's a bit confusing, okay Crop marks is what you want, okay? That'll be what the printer requires and everything else, there's really nothing that is actually given to the printer, these are all, they look cool, okay? But it's not what a printer needs, okay? Crop max is what we need, and we're gonna turn on the document bleed, okay? Which in our case is an eighth of an inch, yours might be three millimeters, but those are the only two other things we're gonna do. If you've decided you're doing an advert for a magazine, and they don't require bleed, okay, you can just, you can go to high quality print and leave it. You'll see it's modified here? It's because we turned these two on, let's export it, and have a look at the final result, remember this? I did this earlier on on page three I left the text over set, over set text means is a text box and there is too much text in the text box and we can't see it, remember the little red Plus and a nice little warning. So this is super handy to be like, phew. Okay I had it there on purpose, so I hit Cancel now and go and adjust that box, I'm gonna leave it, I wanted to show you the warning, Kick back, relax. Now on my particular computer, it opens up the PDF once it's finished. So let's open it up in Acrobat, yours might not, if it doesn't, you need to jump to your desktop, find the PDF that got made, there it is, okay, so, it's on the desktop, under the InDesign tutorials, that's the pdf. Double click it and open it, if it's not opening and your computer is I don't even know what this file is, you might have to download the free Acrobat Reader Program, okay, but here it is here. So things I wanna show you, I'm gonna zoom out, is these are the crop marks, okay, I'm gonna zoom in again. All a crop mark is we know that, so if we cut it from this line all the way down joining other line, this bit is gonna end up in the pen, but it means it's gonna have a nice clean edge. So it's showing you the bleed, and it gives it to the printer, and if they follow these guillotine lines, they'll be able to cut it down, it will be perfectly US letter once it's all trimmed up, and they'll print it on a slightly bigger bit of paper, so that they can trim this off of when they're finished. Okay, I'm gonna zoom out, I'll go to the next spread, I didn't turn spreads on, so, I'd wanna turn spreads on sending this to the printer, ask them they might not want spreads on, they might depends on how they paginate the document. But let's say I do, I'm gonna close this down, jump back in here, File Export, yes, Replace and over here, I'm gonna switch it to spreads. Some printers I deal with don't want spreads, they'll deal with that, some of them do, just gonna explore over the top, I should fix the over set text, here we go, you Page two, is the spread. Two pages together and this now, see how big it is? Is ready to go to the printer, so it's 1.8 megabytes, it's crazy small how small it gets, okay? Once it's being turned into a PDF, and that my friends is how you explore a print ready PDF, you shouldn't have any problems with it. And if you do, reach out to your printer and if they kind of bring up some confusing things and bits and pieces about color profiles and all sorts of other things that might be specific to their process, just say, look, I'm new to this, I'd love your help, can you help me? And make the necessary changes to the PDF, send that out to them, and if this is your first job and you are printing 10,000 of them, make sure you get a proof first. So get a proof, it'll cost you a little bit of money, might cost you $50, or a $100 dollars, but you'll get a proof back from the printer, it'll take a little longer, but at least you'll have a copy in front of you and go, phew, that looks ok. Or it comes back and it's horrible, you'll be like, what do I need to do to fix this? All right, my friends, that is exporting documents from InDesign, let's get into the next video where we look at sharing our files.

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