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Quick Tip: Basic Page Numbering with InDesign CS5

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Most of us have experience using the Adobe Suite, but how much do you know about InDesign? This powerful program has an entire host of features that you wont find in Illustrator or Photoshop, it's for this reason that it has remained one of the most popular programs for graphic design and typography. The thought of learning InDesign may seem daunting to some, but there's some really useful functions that are easy to learn and will save you hours of work. In this tutorial you will gain experience working with the page palette and special characters to make a basic page numbering system. You will also learn a few shortcuts that will help you work faster with InDesign.

Republished Tutorial

Every few weeks, we revisit some of our reader's favorite posts from throughout the history of the site. This tutorial was first published in May of 2010.


Step 1

Open the multipage document you wish to add page numbers to. Go to your page palette, if it is not visible you can activate it by selecting Window > Pages.


Step 2

Within the page palette double click on A-master (you can do this by clicking on the text or page icon). You are now working in the master page.


Step 3

Select the text tool from your Tools menu (T), if the tool bar is not visible you can activate it by selecting Window > Tools.


Step 4

Position the cursor where you want your page number to sit. Click once and drag to draw a text box wide enough to hold the required amount of numbers.


Step 5

Select Type > Insert Special Character > Markers > Current Page Number. Once you have completed this step a capital "A" will automatically appear. The capital " A" represents the " A" master page. You can select, Command + A, and edit the character to any font, size, alignment and color to match the style of your document.


Step 6

We are now going to create the adjacent page number. However we need to switch back to the selection tool first (Escape + V). In my document I have set the left hand page up first. So, instead of going through the steps again, to place the right hand number we will simply copy (Command + C) and paste (Command + V) the text box you have just formatted.


Step 7

Position this text box on the right hand page, go to the paragraph palette and change the alignment to align right.


Step 8

You can now switch back to your main pages, you will find that every page is numbered. You will also notice that it is not possible to edit the numbers, this is because they are located on the master page and not the main document. To edit the number go back into the master page and use the techniques outlined in steps 1-6.


Step 9

By default number 1 starts on the front cover. Traditionally you wouldn't need the cover numbered. It's possible to remove the number without disturbing the rest of the page numbers. Click once on the page icon you wish to edit, in this case it is the first page. Select the options menu for the page palette, which located in the top right hand corner of the palette and scroll down to Override All Master Page Items. Now click on the page number/text box you want to remove and delete it.

Step 10

To start page number 1 on the second page of the document go back into the options menu for the page palette and make sure that 'allow document pages to shuffle' and 'allow selected spreads to shuffle' is not selected. To deselect highlight all of the pages by clicking on the first page, hold down shift and then click on the last page in the document. Go back into the page options menu and deselect.

Step 11

Click on the grey of the palette to deselect all of the pages, then click once on page 2 > page options menu > numbering and sections options. Select 'Start page numbering at' > ok.


Conclusion

There you have it, how to easily number pages in an InDesign document. Once you learn this feature you will love it. Auto numbering takes the stress out of proof reading and editing documents later and will leave you with more time for the things you do best... creating!

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