Advertisement
  1. Design & Illustration
  2. Print Design
Design

Design a Print-Ready Accordion-Fold Document in Adobe InDesign

by
Difficulty:IntermediateLength:LongLanguages:
This post is part of a series called Design Essentials.
How to Create a See-Through Information Graphic
Quick Tip: How to Make Tables With Rounded Corners in InDesign
Final product image
What You'll Be Creating
This tutorial was originally published in February 2009 as a Tuts+ Premium tutorial. It is now available free to view. Although this tutorial does not use the latest version of Adobe InDesign, its techniques and process are still relevant.

Walk through the creation of an accordion-fold InDesign document. Delve into the details of numerous settings and learn a professional workflow for exporting documents for print.

Ever get tired of creating documents that would be better suited for a different program than Adobe Illustrator? Then have a crack at Adobe InDesign! InDesign is used for large publications, invitations, ads, and more. This tutorial is suited for the novice to mid-level user.

Need an awesome accordion design right away? Check out our amazing Accordion Fold Documents on GraphicRiver for premium design resources. Or enlist the help of a design professional from Envato Studio for all your graphic design needs.


Introduction

In this tutorial, we'll cover:

  • Setting up your document
  • Determining fold lines
  • Placing text boxes
  • Working efficiently with text boxes
  • Typography for extended text
  • Preparing and implementing print-ready images
  • Styling other text elements
  • Using images and text harmoniously
  • Working with CMYK and spot colors
  • Enhancing images with borders and effects
  • Fine-tuning lists
  • Aligning all your elements
  • Packaging the document for print

Before You Get Started

Throughout the course of this tutorial, I will be switching back and forth between the preview with no guides and the preview with guides. The preview with no guides gives you a better idea of what your layout looks like. The preview with guides is better when you're lining up objects. To quickly switch back and forth between preview and guide view, press the W key.


When you're working with images that have high resolutions, it tends to slow down the performance of a computer. InDesign handles this discrepancy by allowing you to display images in three different ways:

  1. Fast Display: You cannot see the image, but a shape that represents the image.
  2. Typical Display: You see a low-resolution version of the image.
  3. High-Quality Display: You see the image without any quality loss.

To change the view of your images, go to View > Display Performance. In addition, you can apply object-level display performance by going to View > Display Performance > Allow Object-Level Display Settings. By default, this item should be checked. If this is enabled, you can select a specific image and change its display performance. This is helpful when you have many images inside a document and a particular image is very large in file size. This will allow you to achieve the optimal balance between speed and aesthetics.



1. How to Set Up Your Document

Step 1

I have already determined that I want my document to fold down to the size of 8.5 inches by 11 inches. We'll begin by making a new document with a width of 34 inches and a height of 11 inches.

Click More Options if need be, and then enter 1/8 (0.125) inch for the Bleed. The bleed is the area that falls outside of the printable document (highlighted below in yellow.) Any artwork that needs to extend to the edge of the page, once printed, needs to touch or go past the red line. The red line is the Bleed Line.

The purple line is the Margin (highlighted below) and is automatically set at 0.5. You can change this, but it's not necessary.

Leave all the other options as they are, and click OK.

Did You Know?

  • The folded document size is called the fold-to size.
  • The 34 in by 11 in size is called the flat-size.
Set Up Your Document

Step 2

This is what your document should look like so far.

Set Up Your Document

Step 3

We'll need to identify four different areas that will be where the document folds. To do this, first select the Rectangle Frame Tool (F) and then click on the page. Enter 8.5 in by 11 in and click OK. An empty Rectangle is placed inside the document. Repeat this step three times.

Set Up Your Document

Step 4

Select the first rectangle using the Align Palette, and then select Align to Page from the dropdown, and click the options highlighted below. Select the next rectangle and Align it to the Right-hand side of the page, and then Align it Horizontally.

Set Up Your Document

Step 5

Select Align to Selection in the dropdown, and then select all four rectangles and click Distribute Horizontal Centers. Now, all of your rectangles will be evenly aligned on the page.

Set Up Your Document

Step 6

Add Guides to the layout where the page will fold. To add guides, Click and drag from the ruler on the left-hand side of the page, much the same as in Adobe Illustrator. Place the guides where each rectangle meets the next. 

If you drag your guide from the Ruler outside of the document (highlighted in yellow), then the guide will extend vertically across the entire document. If you drag a guide from the ruler within the document, then the guide will not be visible outside of the bleed area. Either method will work fine for this tutorial.

Set Up Your Document

Step 7

Delete the rectangles by Clicking on them and pressing the Delete key. This is what you will be left with. Your document is now segmented into four visual areas.

Set Up Your Document

Step 8

Needless to say, coming up with a design is sometimes tedious and trial by error. In an attempt to apply order to the chaos that is the creative process, start by adding text boxes to create a basic layout for where you would like your text to fall.

To add text boxes, select the Type Tool (T), and then click and drag on the document and draw the shape as large or small as you like. Feel free to move the boxes around until you get a balance that feels right. Move the boxes around by using the Selection Tool.

You may work in a different manner than I, perhaps adding images or using guides to start your layout, but that is your choice. Do whatever works best for you to determine an overall flow of the document. Of course, you will need to have the foresight to envision what the final outcome that you're looking to achieve is. That's what being a designer is all about.

Set Up Your Document

Step 9

As you can see, I've decided that the first section will have a few different areas of text. In my mind, these different areas could be headlines, images, or large sections of text. At this stage I have not narrowed that down—I just like the balance and layout. The other panels will be less involved as too much segmenting in each panel will make the overall piece look disjointed.

Set Up Your Document

2. How to Add Text

Step 1

We'll be working with a large amount of text to create this document. Instead of copying and pasting text into each text box, you can link all the boxes together so the text flows from one box to the next. This is especially important when you need to make changes that span multiple text boxes or even pages. 

We'll be using the exact text that I used to create my document. First, copy the text from the placeholder_text.txt file in the source download, and paste it into the first text box. You'll notice that the text is cut off since it is so long. Cut-off text is denoted by a red plus in the corner of a text box. Click the Plus and then click the next text box that you would like the text to flow to.

Did You Know?

If you want to use your own text, or are designing a layout for a client that doesn't have the final text, you can use placeholder text in the interim. Placeholder text is text that is not real words, and it commonly starts off with the words Lorem Ipsum. To apply placeholder text, Command-click on a text box and select Fill with Placeholder Text. My text file uses a combination of real text and placeholder text.

How to Add Text

Step 2

Your text now flows from one text box to the next. Continue to Link all the text boxes to one another.

How to Add Text

Step 3

As you'll notice, right now the text does not flow all the way through to the last page. This is because we have not added any formatting or images.

When viewing your document at a very reduced size, the text becomes small gray boxes. This speeds up the time it takes to display everything. You can change this option in the preferences panel, but I would recommend keeping it as it is.

How to Add Text

Step 4

When working with large amounts of text, in brochures especially, it's critical to ensure your text is easy on the eyes. You should experiment with different text styles to see what looks best. It's commonplace to use a serif font (like Times or Garamond) for large amounts of text. It is said that serif type is easier to read when the viewer will be staring at length at printed material.

Observe below that there are four different options I'm considering. The Leading, (highlighted right, pronounced LED-ING) is the space between the lines of text. Leading should never be any less than 2 points larger than your type size. For example, if you are using a 12 point type, your leading should be 14 points or larger. Any smaller and the paragraph becomes unsightly and arguably illegible.

I'm going for a clean look, so I've decided to use Adobe Garamond at 12 points with 20 Leading.

TIP: Use a serif type other than Times to give your document a more professional look.

How to Add Text

Step 5

Select all of your text by clicking in the first text box and pressing Command-A. Select your desired font and apply the leading that you decided on. Here you'll see that applying 20 point leading will make the text more expansive.

How to Add Text

3. How to Prepare Print-Ready Images

Step 1

Any time you're working with images or graphics that will need to be printed, you have to make sure they're correctly formatted. Make sure your images are:

  • 300 dpi (for raster images)
  • CMYK, grayscale, duotone or bitmap (NO RGB)
  • Saved as EPS or TIFF (for raster images)
  • Saved as EPS (for vector images)

To place an image inside Adobe InDesign, click on the Rectangle Frame Tool, and go to File > Place. Navigate to the image you want to place and click OK.

If any part of your image is cut off, simply Control-click on the image, go down to fitting, and select Fit Frame To Content. After that, click the Selection Tool and hold down Command-shift to Resize the image to the size you want it to be.

Be aware that if your image exceeds 100% of its original size, the final printed quality will be compromised. To determine the size that the image has been scaled to, click the Direct Selection Tool (A) and click the image. Look toward the top of your screen to see what the number highlighted reads. Going a little over 100% won't hurt too much. I've even gone as far as 150%, but it depends on how picky the client is. A 300 dpi image at 150% effectively reduces the dpi to 150 (half the optimal image quality size).

Prepare Print-Ready Images

Step 2

Place your images on the pages throughout the layout. I know that each page section will display one main website, so I use that idea as a jumping-off point.

NOTE: You may also notice that the image below has a transparent drop-shadow. This is because I used a transparent PNG while I was determining the layout, but the final image cannot be a transparent PNG. We will, however, apply a Drop Shadow later in the tutorial.

Prepare Print-Ready Images

Step 3

In the next section, I decided to use several small photos. Place your photos in separate boxes and align them using the Align palette.

Prepare Print-Ready Images

Step 4

The image on this page is off to the lower right. You can play with where the images are placed to give the layout a more organic look.

Prepare Print-Ready Images

Step 5

No images on this page. I'm envisioning using a block of text that occupies the same visual space as an image.

Prepare Print-Ready Images

4. How to Style Other Text Elements

Step 1

Next, we'll apply formatting to other elements. I want the headline to be large and dominant. Highlight the first sentence and in your Character palette change the Text Size to 29 and apply Leading of 33.

Style Other Text Elements

Step 2

Your text should now assume the space of the first rectangle. If you still have some smaller text inside the box, or if the headline is moving to the next box, simply adjust the Size of the text box by grabbing a corner and adjusting it.

Style Other Text Elements

Step 3

Select the other text and apply the same styling to it. You'll notice that your headline may span two text boxes. Since we want the headline to start on the VECTORTUTS page, press Return until the entire headline is on the same page.

Style Other Text Elements

Step 4

This is what your layout will look like.

Style Other Text Elements

Step 5

At this point, your images overlap the text. To make your text reflow around the images, select the image, and open the Text Wrap panel by going to Window > Text Wrap. Select Wrap Around Object Shape. Adjust the distance the text stands away from the image by using the option highlighted below.

Style Other Text Elements

Step 6

Apply the same wrapping to the other image.

Style Other Text Elements

Step 7

In addition, you can apply a wrap to text boxes!

Select the text starting at "With a similar..." and ending with "June 2008" and paste it into its own text box. Place the text box over the main text in the last panel and apply wrapping to it. You can also adjust the distance on each side of an item that has text wrapped around it (as highlighted below).

Style Other Text Elements

5. How to Fine-Tune the Layout

Step 1

Fine-tune your layout by dragging the highlighted area down a little bit to make room for the logo that we'll place above the text. When you do this, you'll notice that some of the paragraph text is now at the top of this text box. Delete the unnecessary dashes (---------) throughout the whole document to remedy this.

Fine Tune the Layout

Step 2

This is what this section will look like right now.

Fine Tune the Layout

Step 3

We'll add a small caption under each large photo. However, the text wrap affects text in as close a proximity as a caption usually falls. To account for this, go to the top and select InDesign > Preferences > Composition. Check Text Wrap Only Affects Text Beneath.

Fine Tune the Layout

Step 4

Draw a small text box and enter a caption. Bring the caption to the front by selecting it with the Selection Tool and going to Object > Arrange > Bring to Front.

Fine Tune the Layout

Step 5

Draw another small text box that would contain the page number and something along the lines of a tagline. Place this small box at the bottom of the page.

NOTE: The text wrap is not affecting this step or the next one. I'm simply indicating some of the details that you can add.

Fine Tune the Layout

Step 6

Place the Envato logo in the bottom corner too.

Fine Tune the Layout

6. How to Set the CMYK and Spot Colors

Step 1

CMYK stands for Cyan, Magenta, Yellow, and Black. Spot colors are special colors that can be used to enhance a printed piece. Spot colors usually add a small amount of cost to a printing job, but if you are going after a particular color that cannot vary, it's critical to use a spot color and not a CMYK color. You can even use a metallic ink when printing using spot color!

When you view any color on your screen, it will always be different than its printed counterpart. When you designate a spot color, it's important to have a physical Pantone book to reference what the final color will look like.

InDesign will have a list of colors by default, which show up in the Swatches palette. Select your headline using the Text Tool (then make sure the small T is selected, as highlighted below.) In the Swatches palette, select the green color below. CMYK colors are denoted by a small icon on the right-hand side of the Swatches palette that looks like four colored triangles coming to a point.

Set the CMYK and Spot Colors

Step 2

Let's pretend that VECTORTUTS has a specific blue color that always needs to look the same on anything printed. Sort of how McDonald's uses the same yellow color whenever you see their logo. This is one of the functions of a spot color.

We'll pretend that VECTORTUTS corporate color is Pantone 2746C. To use Pantone 2746C, click on the flyout menu (highlighted below) and then click on New Color Swatch. Change your Color Type to Spot and the Color Mode to Pantone Solid Coated.

NOTE: Pantone colors end in different letters depending upon the use of the color. I'm intending this document to be printed on coated paper (paper with a smooth coating) so the Color Mode is "Coated (C)." If the final document were to be printed on uncoated paper, my Color Mode might be Pantone Solid Uncoated... something like 2746U. Click Add, and then click OK.

Set the CMYK and Spot Colors

Step 3

Apply the new spot color to the headline. Observe that the highlighted area below has a small dot next to the triangles. This lets you know that the color is not CMYK but a spot color.

Set the CMYK and Spot Colors

Step 4

Draw a box using the Rectangle Tool and fill it with green. Use the guides so the green shape is perfectly situated. Since the box will bleed off the page, you need to make sure it touches or extends past the red line.

Set the CMYK and Spot Colors

Step 5

Move the green box behind the text and images by going to Object > Arrange > Send to Back.

Set the CMYK and Spot Colors

Step 6

Using the Type Tool, select the black text in this section and make it white by selecting Paper from the Swatches list.

TIP: If your paper were an off-white color, for example, and you selected Paper from the Swatches list, your final printed document would have off-white text, not white text. When you select Paper, you're specifying that there is essentially no color in that area. So the actual paper color is what your printed document will look like.

By default, InDesign uses the black highlighted below. Registration black is a whole other topic that requires its own tutorial!

Set the CMYK and Spot Colors

7. How to Create Borders

Step 1

You can apply different corner effects to photos by going to Object > Corner Options. Select Rounded and enter a Size. You can use the up and down arrows to change this value too.

Create Borders

Step 2

You can apply other effects like drop shadows and glows. We'll apply a drop shadow by going to Object > Effects > Drop Shadow. This dialog is similar to Adobe Photoshop's dialog. Simply select the options you want, and then click OK.

Create Borders

Step 3

Apply a border by selecting the image with the Selection Tool, and then in the Swatches palette, select Paper. Be sure to select the border option highlighted below.

Create Borders

Step 4

Instead of using a gray color, you can optionally change the opacity of an object. Select the text box shown below and in the Effects palette (Window > Effects), enter 30 for the Opacity.

Create Borders

Step 5

Another small element is the green rectangle that extends off the page. Use the Rectangle Tool to accomplish this. It's OK to use both the Rectangle Tool and the Free Frame Tool to create this shape.

Create Borders

8. How to Fine-Tune the Lists

Step 1

We'll indent the list to make it stand apart from the rest of the text. Select all of the text and press Command-Shift-T to bring up the Tabs dialog. Click on the white space directly above the Ruler to add a tab. Deselect your text. 

Make sure there is a space (a.k.a. hard return) before the list starts and after it ends. Place your cursor just before the first bullet, on the same line, and press the Tab key once. The first line will be indented. Continue down the row of bullets, placing your cursor before the first bullet of each line and pressing Tab once.

Fine Tune the Lists

Step 2

Notice how one of the bullets extends to two lines. Simply pressing Tab at the beginning of the second line would make the line flush with the beginning of the bullet, when what we're trying to achieve is the second line being flush with the text after the bullet. To accomplish this, place the cursor before the F (highlighted below) and press Command-Vertical Slash (located under the Delete key.)

Fine Tune the Lists

Step 3

Your text will now be aligned as shown below!

Fine Tune the Lists

Step 4

Give the text an italic style using the Character palette.

Fine Tune the Lists

9. How to Align All Your Elements

Step 1

Now that the overall layout is decided upon, you can draw more Guides to make sure everything lines up perfectly. There is no real method to where the guides are drawn. You of course want items to be equal distances from the edge of the page. Use the guides and the Align palette to complete this task.

Align All Your Elements

Step 2

Select all the small images below and click Distribute Vertical Centers to make sure the space between each image is consistent.

Align All Your Elements

10. How to Package the Document for Print

Step 1

Once your design is all aligned perfectly, you can package it to be printed. Packaging a document for print collects all of the images, graphics and fonts that were used. This way, you don't have to go hunting for each element individually. Once your design is packaged, that's the file that you send to the printer.

To package the document, save it and go to File > Package. If you have done everything correctly, you will see the dialog in a previous step. However, if there is something that InDesign determines as a problem, you will be alerted. Click View Info to see what the problem may be.

Package the Document for Print

Step 2

Notice that nine of my images are RGB. You cannot send a document to print with RGB images! The images need to be:

  • 300 dpi (for raster images)
  • CMYK, grayscale, duotone or bitmap (NO RGB)
  • Saved as eps or tiff (for raster images)
  • Saved as eps (for vector images)

You can also click through the other options on the left side of the list to see any other issues there may be. The only issue with this document is that the images are RGB. So click Cancel and change the images to the appropriate format in Photoshop. 

Then, back in InDesign, open your Links palette, and one at a time click each image that needs to be replaced, followed by clicking the flyout triangle, and then select Relink... and choose the new image. Save your document and go to File > Package...

Package the Document for Print

Step 3

You should be taken right to this dialog upon successfully eliminating all potential errors. You can enter information on this screen for the printing facility to reference.

NOTE: You'll be prompted to save the packaged file to a location. Save it to wherever is appropriate, perhaps your desktop.

Package the Document for Print

Step 4

You'll get a message basically stating that fonts cannot be freely distributed unless you're sending the document to be printed. Click OK.

Package the Document for Print

Step 5

Your document will be packaged into the following categories: "Fonts," "Instructions," "Layout" (your document) and "Links."

Package the Document for Print

Step 6

Here's the view inside the "Fonts" folder. To print a document, you will need two versions of the font: a printer font and a screen font. InDesign automatically packages both versions for you. It may look as if there are more fonts than you used for the document, but even selecting a different weight (like bold) or style (like italics) will require its own printer and screen fonts.

Package the Document for Print

Step 7

This is what the "instructions.txt" file looks like. This information is automatically generated and gives the person printing the job a complete overview of how the file was created.



Step 8

You can also send a PDF of a design for client review or to be printed. However, I find it more comforting to send a packaged file to be printed, so if there are any small changes that need to be made, the printer can make them. Of course, they will verify with you before they make any changes.

To make a PDF, with your document open, go to File > Export and choose PDF from the dropdown list at the bottom of the page, and then choose a location to save the PDF. After that, you will be presented with the following dialog. You can specify a multitude of options. As you can see, I've saved a Preset so making PDFs is quick.

Package the Document for Print

Step 9

My Client Approval Preset is designed to save PDFs at a smaller resolution than is required to be sent to a printer. This preset works well for emailing the design for approval. Highlighted below is the Bicubic Downsampling set to 150. The lower this number, the smaller the file size.

Package the Document for Print

Step 10

Under the category Marks and Bleeds, you can select the information under All Printer's Marks to achieve the look in the next image. Printer marks are used to determine where the page will be cut for example along with a variety of other information. 

Quite frankly, most clients don't want to see that information, but if you're printing a test version (comp) for yourself then it helps to have all the marks on there so you can trim off the excess area precisely.

The options are many and much too expansive to cover in this tutorial, so you'll have to take a look around and see all the options available to you. Click Export to complete the PDF.

Package the Document for Print

Conclusion

I hope you enjoyed this tutorial! Check out the final design for our accordion-fold InDesign document below.

Accordion Fold Adobe InDesign Document

Brochure Documents From Envato Elements

Need a faster solution to your brochure needs? Check out our premium selection of Brochure InDesign Documents available through Envato Elements. And check out one of our favorites below!

Abstract Geometric Brochure

Enjoy the beautiful minimalist design of this geometric brochure. This design features an abstract, elegant style that can be used to present your company's services in a creative way. Download this package today to get access to several easy-to-use files and instructional documents.

Abstract Geometric Brochure
Advertisement
Advertisement
Looking for something to help kick start your next project?
Envato Market has a range of items for sale to help get you started.